HELLO FLEXEE

Offer your employees an innovative financial benefit that will make them love your company.

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Make the Flexee app available to your employees and watch the positive change in perception of your company.

Pay on demand with Flexee will attract new employees to your company and keep current employees in the organization; it will be reflected in their commitment and efficiency. Unlike standard benefits offered by most employers, Flexee, thanks to the option of flexible payment of remuneration due, relieves employees from financial stress, gives them a sense of security and builds relationships based on loyalty.

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Flexee is an argument that convinces the candidates.

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Flexee increases the loyalty of current employees.

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Flexee motivates commitment and better performance.

BE FLEXEE

Simple model of cooperation

Regardless of the type of contracts you have with your employees and how many people you employ, we offer a transparent, easy-to-use cooperation model. If you have any doubts - we will dispel them during a free 30-day trial period for employees selected by you. With no obligation whatsoever.

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Contract

All you need to do is to sign a contract to make the Instant Pay benefit available to your employees. The Flexee app will fund salary payments on demand for your employees. The amount of funds available for withdrawal through the app is determined by the period worked and the monthly limit.

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Fast implementation of Flexee in your company

Flexee guarantees fast onboarding of employees to use the application without need for complex and time-consuming processes within the organization. Activation of the service in a company is a largely automatic process and does not require additional work from HR payroll and human resources teams at either the implementation stage or the monthly Instant Pay settlements stage

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Immediate access to remuneration

Employees registered with the app get instant access to the money they earn. Once the Instant Pay transaction is approved, the employee immediately receives a transfer to their bank account, 24/7..

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Convenient settlements

Flexee settles accounts with the employer once a month in bulk – for all the money previously paid out to the employees. The employer deducts those from the employees’ salary based on consent granted at the time of using Instant Pay.

 

Remuneration on demand with no impact on your company's cash flow

Any in-app advance salary payments will not upset your company's liquidity because they are paid from Flexee funds. The employer uses a convenient, automatic bulk settlement only once a month!

BECOME FLEXEE

Achieve better business results through innovative employee appreciation methods

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HR

less fluctuation, savings on recruitment

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COO

continuity of processes thanks to committed, trained and loyal teams

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CFO

lower cost of recruitment, no need to induct employees over and over

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CEO

higher motivation of employees, better commitment and expected business results

 

Deploying Flexee in the company is free of charge

The employer can check how Flexee works in the organization without any obligation. After the trial period, the employer may decide to continue the cooperation and make Flexee available to other employees.

UNDERSTAND FLEXEE

Frequently asked questions

Below you will find answers to the most frequently asked questions. If they do not include what you would like to know, please contact us and fill in the form.

Is it difficult to set up and activate Flexee? How is Flexee deployed and configured in a company?

We do not want to involve the payroll and human resources departments in your company in additional work related to the Flexee service. For the settlement of previous payouts, we use a simple xls file import, adapted to your HR and payroll system. The statement includes all the information needed to make adjustments (deductions from the employees’ remuneration of the amount that we have already paid them as a part of the Instant Pay service).

Do I need to provide information about my employees' pay levels to Flexee?

You don’t need to. You can set any monthly limit within which employees can pay out money. The payout balance available in the app may increase with each day, until it reaches the fixed limit. You can also choose another option and allow employees to get money from the entire limit on the first day of the month. It is important that the limit does not exceed the employee's monthly salary.

How do I start using Instant Pay?

First, try our service for 30 days for free on a selected group of employees. You'll see how simple it is.

What information about my employees do I need to provide to Flexee to start working together?

In order to start providing salary on-demand service as a part of Flexee app, the employer provides Flexee with the employees' bank account numbers and sets the value of the monthly payout limit. Other personal data is provided to Flexee by employees upon registration in Flexee app.

My employee's salary is calculated on an hourly basis. Can I use Flexee in this situation?

Yes, you can. Flexee is a flexible solution. We can collect information from the employer about the number of hours worked by the employee and on this basis calculate the level of the available limit for payout in Flexee app on an ongoing basis. It is the employer who decides how often (e.g. once a day, weekly etc.) Flexee is set to download data on hours worked and how to integrate with the ERP system, HR and payroll systems – Enova, Teta, etc. – or a simple exchange based on an Excel file. In the event of difficulties with updating the number of hours worked by an employee on an ongoing basis, the employer may set the employee an average monthly limit in Flexee app based on previous remunerations. For example, you can set a limit of 50% of the average monthly remuneration of a given employee.

If part of an employee's salary is a so-called sliding salary, depending on various variables, is it included in the available funds?

The employer may add to Flexee the so-called sliding remuneration with any frequency, e.g. once a week or once every 2 weeks.

Is it possible for an employee to have access to Flexee despite a bailiff seizure?

The risk related to bailiff seizures lies with Flexee. The bailiff has priority over the deduction of the Instant Pay. At Flexee's request, the employer should block the possibility of using Instant Pay immediately upon receiving information about the seizure of the employee's remuneration by bailiff. The employee therefore does not have access to Flexee in the event of remuneration bailiff.

Can an employee use Flexee while on sick leave?

Employees can use Flexee while on sick leave [Polish form – L4]. However, it should be remembered that only 80% of the payout can be transferred for the period of the employee's stay on L4. Therefore, it is recommended to impose a percentage limitation on payouts, e.g. set a monthly limit, e.g. 80% of the employee's remuneration, or maintaining a lower limit at the level of 50% recommended by Flexee.

What if an employee has unauthorized absences?

In the event of the possible occurrence of unexcused absences, Flexee recommends imposing a percentage limit on the amount of payouts, e.g. setting a monthly limit of 50% of an employee's remuneration. In addition, the employer can easily block the employee from using Flexee at any time from the administration panel.

How much does it cost to make Flexee available to employees?

There are no costs for implementing Flexee in the company. Flexee is a free financial benefit that an employer can offer employees. However, the employer may cover all, or part of the costs related to the use of Instant Pay made by employees.

Are employees required to use Flexee?

Employees are not required to use Flexee. They may have access to a part of the money already earned, in the amount set by you, only when they need it.

How much can employees withdraw?

Flexee umożliwia pracownikom dostęp nawet do 100% ich miesięcznego dochodu netto (z możliwością ograniczenia na żądanie), gdy tylko go wypracują (ukończą zaplanowaną i zatwierdzoną zmianę lub dzień pracy). To pracodawca decyduje, do jakiego procentu wynagrodzenia netto chce dać dostęp pracownikom.

How does the accounting for amounts paid out via Flexee work?

Funds paid to your employees by Flexee are deducted from their next official remuneration as deductions for Instant Pay loans. Each deduction is made on the basis of the power of attorney that the employee grants in the Flexee app with each payment. The employer has access to the administration panel of the Flexee system with a preview of powers of attorney granted. It can limit the amount to be paid to e.g. 50% of net income earned (with the possibility of further limitations on request). This avoids a situation in which the employee would receive a payout higher than their net salary.

What happens to tax, NI and sick pay?

Flexee doesn't change anything here. The funds provided by Flexee are deducted from the salary for the relevant tax period, including tax, social security contributions and any other adjustments (such as holiday pay, bonuses, uniform and accommodation costs, expenses, etc.). The employer may set individual rules and preferences related to additional benefits.

What happens if one of the employees leaves the company?

Employees can only access a limited part of the money they have earned, e.g. up to 50% (with the possibility of a reduction on request). As a result, the employee leaving the company will not be able to pay out more than they are entitled to (even if there is no notice period). During the notice period, the employer may – from the Flexee administration panel – easily block Instant Pay for the employee. Upon departure, the employee will no longer be able to make a payout. Any money already received through Flexee will be deducted from the employee's last salary.

Let's assume that the employer or employee terminates the contract with immediate effect during the pay period. What does this mean for the employer in terms of working with Flexee?

The employer may block the employee's payouts at any time. Payouts block is activated within a couple of seconds. The employee's balance in the app will then be 0 PLN and the employee will not be able to payout any money. Flexee allows payouts of already earned funds, so the employer will not be charged with any additional costs. In addition, if the contract is terminated through no fault of the employer, Flexee has the right of recourse to the employee, as Instant Pay agreement that the employee concludes in Flexee app is a loan agreement concluded between Flexee and the employee.

Is there any payroll risk involved?

No. The employer pays the employees' wages as normal, reduced by the amount set within the Instant Pay service. There is no risk that this will delay your payroll. Flexee has been designed to seamlessly adapt to the principles of employee remuneration systems.

What is the impact of Flexee on a company's cash flow?

Flexee finances the early payment of remunerations for employees until settlement with the employer. This does not affect cash flow. There is also no risk of overpaying employees' remuneration from future settlement periods. On the date the employer's payrolls are settled and the payroll for the month is processed, all employee balances in the Flexee app become zero. During this time, Flexee sends a consolidated deduction report to the payroll department. No employee will get a payout from Flexee until the day following the day they receive their remuneration.

Can Flexee affect a company's financial performance?

Yes – in a positive way. Flexee can reduce employee turnover, as confirmed by independent studies of companies operating in other European markets. Less rotation means lower costs in the company.

Can an on-demand pay service increase employee productivity?

The Flexee app is designed to provide benefits for both employees and employers. By offering Flexee, companies improve recruitment and staff retention, increase productivity and employee commitment. Meet with us and we'll present you the stories of customers we've helped with increasing the general efficiency within their organisations.

Is it safe for employees and the company to use Flexee?

Yes, it is. Algorithms take care of security. All data is stored in secure databases on vendor-managed servers on a global scale. We use proven technology used by well-known banks. Our technology helps to verify the user during registration with data from their ID card.

Is Flexee regulated by the Financial Supervision Authority?

Yes, it is. Flexee Finance sp. z o. o. is on the list of loan institutions of the Polish Financial Supervision Authority.